How to keep your team in good working condition when, due to the Covid-19 pandemic, everyone scattered to their homes? How to stay focused on work outside your office? In this situation, several applications recommendations can help maintain team cohesion, improve concentration and work performance, and ultimately enhance overall workplace well-being.
Keep team work dynamic
Microsoft Teams
You can easily manage work teams using the Microsoft Teams app. It is free for anyone who commercially uses Office 365. The application works on laptops, smartphones, and tablets. You can easily create a workspace for yourself and your team. Once the team is assembled, you can organize work on projects. You can quickly see who is falling behind and whether the budget is being respected. You can communicate with team members, share documents, or schedule virtual meetings with them.
- Price: Free for Office 365 users
- Download: App Store, Google Play, https://www.microsoft.com/cs-cz/microsoft-365/microsoft-teams/download-app
- microsoft.com/cs-cz/microsoft-365/
Freelo
A tool for organizing work and team communication when completing tasks. You can invite suitable partners to projects and assign them tasks. All communication within the team is saved and displayed clearly. Tasks can be shown in a calendar compatible with Google Calendar. You can set time and budget limits and track how much time and money remain for project completion, while also monitoring deadlines for individual tasks. Teams can share all project documents in the app.
- Platforms: iOS, Android
- Price: Free for two active projects and two invited users with 222 MB of data
Paid version: 590 CZK/month (excluding VAT) for 20 active projects, unlimited users, and 10 GB of data - Download: Google Play, App Store
- freelo.cz/cs
Track where your time goes
RescueTime
RescueTime tracks the time you spend on different applications or websites and calculates how much time is spent on emails, chats, meetings, or browsing for information. It even tracks how long you were at lunch. To improve focus, you can block sites or apps that distract you. You can also set goals and monitor your progress.
- Price: Basic version free, paid features from $9/month
- Platforms : PC, Mac, Linux, Android
- Download: https://play.google.com/store/apps/details?id=com.rescuetime.android&hl=cs
- rescuetime.com
Swipetimes Time Tracker
A simple app for tracking worked time. Once you create a project, a “Work” icon appears on your smartphone screen. Tap it to start tracking your time. You can set a target time for each day and the app compares actual time against your plan. It provides insights on how you manage your time. Data can be exported to Excel, CSV, or XML files.
- Platform: Android
- Price: Basic version free – two client profiles and seven projects
- Download: https://www.amazon.com/Swipetimer-Swipetimes-Time-Tracker/dp/B00FLOYVE6
- www.swipetimes.com/
Improve your performance
Lucidchart
If you have lots of data and want to display it in clear diagrams, Lucidchart makes it easy with keyboard shortcuts and a few clicks. It works with data from multiple sources: Excel, Zapier, Salesforce, LinkedIn Sales Navigator, etc. Start by creating your own document or choosing from many templates. Select from hundreds of shapes, colors, and backgrounds. The result turns messy data into clear diagrams and charts, improving productivity. You can invite team members to collaborate with you.
- Platforms: iOS, Android
- Price: Basic version free: initial shape libraries and 100 basic templates, Full version: $7.95/month
- Download: App Store , Google Play
- lucidchart.com/
10to8
An online scheduling app for booking meetings. Let partners propose meeting times in the booking table. You don’t need to call them repeatedly – you just monitor their proposed times. This eliminates the usual email back-and-forth. 10to8 works in the cloud and new meeting proposals appear instantly on your screen. Security is ensured with bank-level encryption. You can access 10to8 from any device or operating system. No need to download the app; your calendar is always accessible.
- Platforms: Apple, Windows. Alexa, Firefox, Google Chrome
- Price: Free version for small businesses – 100 meetings/month, Paid
- Download: https://10to8.com/
Signer
Sign documents directly from your mobile device. Avoid the need to go to offices or post offices. With Signer, you can process PDF documents, add electronic signatures, and send them via email or data mailbox. Options include timestamped PDF signatures, XML data, visualized signatures, or simple initials. The app also supports signature verification and records signed documents.
- Platforms: Windows, Apple a Android
- Price: 14-day free trial including 25 stamps
Personal use: 2,400 CZK/year
Business use: 6,900 CZK/year - Download: https://www.602.cz/signer/#stahnout
